Quick Answer
The best HIPAA-compliant chiropractic intake form services in 2026 are EasyDocForms, IntakeQ, ChiroTouch, and FormDr. EasyDocForms stands out for chiropractic practices because it was purpose-built for independent practitioners—with built-in outcome assessments (NDI, Oswestry, Roland-Morris), interactive body diagrams, and a 1-2 page doctor summary that puts everything you need for the initial consult on a single screen. It costs $49/month flat with no per-provider fees.
What Makes a Chiropractic Intake Form HIPAA Compliant?
A HIPAA-compliant intake form must meet five requirements: encryption of data in transit and at rest, a signed Business Associate Agreement (BAA) with your vendor, access controls limiting who can view patient data, audit logs tracking all data access, and secure electronic signature capture. Any form builder you use for patient health information must provide these safeguards.
For chiropractic practices specifically, compliance also means ensuring that sensitive information like spinal imaging results, treatment histories, and accident details are protected throughout the intake process.
Best HIPAA-Compliant Chiropractic Intake Solutions
1. EasyDocForms
Best for: Independent chiropractic practices that want specialty-specific forms without enterprise pricing or IT headaches.
Our journey building EasyDocForms started with chiropractic. We built the platform with the needs of small, independent practices in mind—doctors who are too busy running their practice to spend hours configuring software or rebuilding forms from scratch.
The platform converts your existing PDF forms into mobile-friendly digital versions using AI, so you keep the workflows you've already refined. But here's what makes it different: we've battle-tested our forms with real chiropractic patients to maximize completion rates and minimize the "I forgot to fill that out" problem.
Key features:
- Built-in chiropractic outcome assessments (NDI, Oswestry, Roland-Morris)—conditional logic picks the right assessment based on chief complaint
- Interactive body diagrams for pain location marking
- 1-2 page doctor summary that condenses everything into what you actually need for the initial consult: informed consent status, pain scales, height/weight, accident history, and review of systems—all on one screen
- Photo-to-medication list (patients photograph pill bottles, AI extracts drug names, dosages, and frequencies)
- Insurance card OCR
- Forms designed and tested to increase patient completion rates
White-glove onboarding: We know you're busy. Just email us your existing PDFs—or even just describe what you want—and we'll bring it to life. No configuration headaches, no learning curve.
HIPAA compliance: Encrypted storage, signed BAA, audit logs, built on Google Cloud infrastructure.
Pricing: $49/month flat. Unlimited forms, patients, and locations. No per-provider fees.
Website: easydocforms.com
2. IntakeQ
Best for: Practices that want a flexible drag-and-drop form builder with strong workflow automation.
IntakeQ offers customizable HIPAA-compliant forms with electronic signatures and SMS/email delivery. It's a solid general-purpose healthcare form builder, though you'll need to build chiropractic-specific assessments yourself.
Key features:
- Drag-and-drop form builder
- SMS and email form delivery
- Appointment reminders
- Patient portal
HIPAA compliance: BAA available, encrypted data, access controls.
Pricing: Starts at $49.90/month for 1 practitioner. Additional practitioners cost more.
Limitations: No built-in chiropractic outcome assessments—you'll build NDI/Oswestry forms manually. No white-glove setup; you're on your own for configuration.
3. ChiroTouch
Best for: Practices wanting an all-in-one practice management system with integrated forms.
ChiroTouch is a full chiropractic EHR and practice management platform. Its CT InForms module handles digital intake, with data flowing directly into patient records.
Key features:
- Integrated with ChiroTouch EHR
- Scheduling and billing included
- SOAP note documentation
HIPAA compliance: Full HIPAA compliance with BAA.
Pricing: Contact for pricing. Typically $200-400+/month for full platform.
Limitations: Overkill if you just need intake forms. Requires adopting their entire ecosystem and significant implementation time.
4. FormDr
Best for: Practices that need simple, secure digital forms without additional features.
FormDr focuses specifically on HIPAA-compliant intake forms with templates for various healthcare specialties including chiropractic.
Key features:
- Healthcare-specific templates
- QR code, email, SMS delivery
- Form packet management
- Automated reminders
HIPAA compliance: Encrypted, BAA included.
Pricing: Starts at $79/month.
Limitations: No AI features, no built-in outcome assessments, no medication list extraction, no doctor summary view.
5. ChiroSpring
Best for: Practices wanting practice management with simpler implementation than ChiroTouch.
ChiroSpring offers HIPAA-compliant intake as part of its chiropractic practice management platform.
Key features:
- Patient dashboard integration
- Scheduling
- Basic intake forms
HIPAA compliance: HIPAA compliant with BAA.
Pricing: Starts at $149/month.
Limitations: Forms are part of larger system—not ideal if you just need better intake without changing your whole workflow.
Standalone Form Builders vs. Practice Management Systems
Choose a standalone form builder (EasyDocForms, IntakeQ, FormDr) if you already have an EHR or practice management system and just need better intake forms. These solutions focus on doing one thing well: collecting patient information securely before appointments.
Choose a practice management system (ChiroTouch, ChiroSpring, ChiroFusion) if you're starting fresh and want scheduling, billing, documentation, and forms in one platform. The tradeoff is higher cost, more complexity, and longer implementation.
Most independent chiropractic practices benefit from standalone intake solutions because they're faster to implement, cheaper, and don't require overhauling your existing workflows.
Chiropractic-Specific Features to Look For
Generic form builders miss features that chiropractic practices actually need:
Outcome Assessments
Look for built-in NDI (Neck Disability Index), Oswestry Disability Index, and Roland-Morris questionnaires. These validated assessments are essential for documenting patient progress and supporting medical necessity for insurance. Building these yourself in a generic form builder is time-consuming and error-prone.
Body Diagrams
Patients should mark pain locations on interactive body diagrams—front, back, and lateral views. This visual documentation is more accurate than written descriptions and supports clinical decision-making.
Conditional Logic Based on Chief Complaint
The intake system should automatically show the right assessment based on what the patient reports. Neck pain triggers NDI. Low back pain triggers Oswestry. This saves patients from answering irrelevant questions and increases completion rates.
Doctor Summary View
You shouldn't have to scroll through 20 pages of intake before every appointment. Look for a condensed 1-2 page summary that pulls together what actually matters for the initial consult: consent status, pain scales, vitals, accident history, and review of systems. Walk into the room prepared, not overwhelmed.
Forms That Patients Actually Complete
The best features mean nothing if patients abandon the form halfway through. Look for solutions that have been tested and refined to maximize completion rates—mobile-optimized layouts, smart question flow, and clear progress indicators.
Pricing Comparison
| Solution | Monthly Cost | Per-Provider Fees | Chiro Assessments | Doctor Summary | White-Glove Setup |
|---|---|---|---|---|---|
| EasyDocForms | $49 | No | Yes (NDI, Oswestry, Roland-Morris) | Yes | Yes |
| IntakeQ | $49.90+ | Yes | No (build yourself) | No | No |
| FormDr | $79+ | Yes | Templates only | No | No |
| ChiroTouch | $200-400+ | Yes | Yes | Limited | Implementation fee |
| ChiroSpring | $149+ | Yes | Yes | No | Limited |
Key Takeaways
- HIPAA compliance requires encryption, BAAs, access controls, and audit logs
- Chiropractic practices need specialty-specific features: outcome assessments, body diagrams, and a doctor summary view
- Forms should be battle-tested for patient completion—features don't matter if patients don't finish
- Standalone intake solutions are typically faster and cheaper than full practice management systems
- EasyDocForms was built for chiropractic from day one, with white-glove setup at $49/month